In a nutshell, our solution is used by your accounts payable department and by invoice approvers to automate your accounts payable process, with a focus on these key steps:
- Capturing invoices from a scanner, MFP, email, or drag-n-drop from desktop
- Validating invoices based on your defined business processes and rules
- Reviewing invoices, GL coding, and approval process
- Approving invoices by your organization’s stakeholders from any device at any time
- First, it checks for duplicate invoices. This helps eliminate fraudulent invoices.
- DocuWare will then check the invoice’s vendor name against the Vendor Records in DocuWare. If no vendor exists, the solution initiates an automated vendor onboarding process.
- Invoices will be assigned for approval by one of the following methods:
- QuickMatch (fully automated): Vendor invoices you receive that are fixed or repetitive can be identified for QuickMatch. A QuickMatch vendor is set up with a predefined dollar limit in your vendor master record. If the invoice falls under the QuickMatch thresholds the invoice will go directly to the booking process without any manual intervention.
- 3-Way Match (fully automated): The required documents are a purchase order (PO), packing slip, and invoice. This process will match the invoice total with remaining open PO amount, and if there is a match the invoice will go directly to the booking process.
- Cost Center Approval: For invoices that fall outside the automated process, DocuWare provides three approval options to suit your business needs.
- No Approval: Once invoice details are checked, send it directly to the booking process without any additional approvals.
- Requestor Approval: The invoice is assigned to a specific person or cost center for approval.
- Multilevel Approval: The invoice is assigned to multiple cost centers with the ability to divide the invoice amount among the different cost centers.
- No Approval: Once invoice details are checked, send it directly to the booking process without any additional approvals.
- Requestor Approval: The invoice is assigned to a specific person or cost center for approval.
- Multilevel Approval: The invoice is assigned to multiple cost centers with the ability to divide the invoice amount among the different cost centers.
Category:
Invoice Processing